Monday, July 1, 2013

Annual Meeting minutes, June 29, 2013


Grandview Hills Neighborhood Association Annual Meeting, Saturday, June 29, 2013, 4:00 pm

The meeting was called to order by President Meagan Eller, after a two-hour postponement due to rain.  Members of eight households were present, constituting a quorum, according to the amendment temporarily adopted last year that says:  “GHNA meetings shall have quorum of either 10 votes or a majority of voting households present, which is fewer.”

1.  The Bylaws were readopted.

2.  A vote was taken to adopt the Amendment stated above regarding quorum.  The amendment was adopted unanimously.

3.  Elections:  Meagan Eller accepted the nomination and was voted President.  Gillian Field accepted the nomination and was voted Member at Large.

4.  Reports:  The Treasurer, Jeff Morris, reported a balance of $193.13.  $146.13 is in our bank account, the rest is in cash.  Gillian Field reported the Stitching Group has been meeting monthly, the first Monday of the month, with good attendance, including two 10-year-old girls.  The group is making an afghan to give to an as yet undetermined charitable organization.  Ideas offered were Shalom Center, Project Linus, and the Bloomington Hospice House.  Anne Haynes offered to set up a neighborhood garden walk in July. 

Old business:  Signs for picking up after dogs may be posted by individuals in their yards if they wish to do that.  Speeding:  we are supposed to get 25-mile-per-hour signs to replace the current ones; date unknown.

New business:  It was suggested we could propose an amendment to the Bylaws making a quorum for meetings as “any people present.”  Some other organizations do this.  It could be proposed during the year and voted on next year.  There was discussion on this.  Proxies:  there was interest in allowing proxies for people who may not be able to make a meeting but want someone else to vote for them.  This also can be brought up as an amendment for a vote next year.  Little Free Library:  The Ellers have ordered a Little Free Library to put in their front yard near the street.  This little library on a post, part of an international movement, will hold books anyone can borrow. See Little Libraries that can be ordered and plans to build them at: http://www.littlefreelibrary.org/order-little-free-libraries.html

The meeting was adjourned at 5:15.

Respectfully submitted,

Anne Haynes, Secretary



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